DocuWorks 9 supports cloud, mobility

Fuji Xerox Asia Pacific has launched DocuWorks 9. New features allow the document handling software to link with Fuji Xerox’s cloud services for efficient mobile activity.

DocuWorks enables electronic documents such as office documents and image files to be handled just as if they are paper documents. With the new functions for mobile work, users can now continue unfinished work anytime, anywhere.

Once users have collected documents needed for their work in a new function called Task Space, they can store the documents in Fuji Xerox’s cloud service, Working Folder, by simply clicking the sync button. If they enter Task Space from another PC or mobile device, whether remotely or internally, they will be able to view and edit any documents stored in the cloud service*.

Basic services are now more secure through adopting Amazon Web Services, and the storage capacity of the cloud-based Working Folder has increased by more than 10 times. Working Folder’s basic service now provides 100 GB of storage and can be expanded to up to 5 TB.

In addition, the Task Toolbar, a tool that enables users to visualise the work procedures by changing the icon positions following the work process, was enhanced to allow users to create multiple tabs. With this, daily operations can be further streamlined, enabling users to accomplish multiple tasks quickly and concurrently. Other functions, such as the newly added Pencil Case function, helps improve ease of use by enabling users to register electronic stationery (annotations) including stamps, notepad and markers, and also helps improve efficiency by allowing users to easily call up frequently or recently used functions.

“Together, DocuWorks and Working Folder provide an integrated platform for businesses to manage accumulated paper and electronic documents in a unified manner — opening up the possibilities of a wide range of work styles to achieve greater productivity.” said Keh Joo Tan, Senior Manager l,  cloud service marketing, Fuji Xerox Asia Pacific.

DocuWorks is document-handling software. The company has given out 5 million DocuWorks licences as of July 2017 in cumulative shipments in Japan.

*Cloud linkage with Task Space requires a separate Working Folder contract.

PCs to be used outside the office require DocuWorks, and mobile terminals require a free mobile app, DocuWorks Viewer Light 4 (either iOS or Android edition).

E-signatures accepted at Aloft Bangkok - Sukhumvit 11

Source: Aloft Bangkok - Sukhumvit 11 website.

Aloft Bangkok - Sukhumvit 11 has launched electronic signature capability with a paperless check-in system designed to eliminate the need to print check-in receipts or registration cards and speed up the check-in process. According to the Aloft Bangkok, it is the first property in the Starwood stable worldwide to offer the service. 

The new technology has simplified the traditional check-in process by enabling all information related to room reservations to be displayed on a tablet computer. Guests simply sign on the tablet with a stylus and receive their bills electronically at a preferred email address. 

The hotel added paperless techniques to the reservation system a month ago. The new system will save an estimated 120,000 pieces of paper. "We strive to provide guests comfort while protecting and caring for the environment," said Justin Malcolm, General Manager of Aloft Bangkok - Sukhumvit 11.

Dropbox and Microsoft, working better together

Source: Microsoft.

Dropbox and Microsoft are integrating their services for collaboration across Dropbox and Microsoft Office on phones, tablets and the Web. According to the companies, over 1.2 billion people use Office to get work done, and Dropbox has become home to more than 35 billion Office files.

When users choose to edit a document in Dropbox, the appropriate Office app is offered as the editing platform. The apps then work together to automatically save the changes back to Dropbox. The capabilities will first be available from within the Dropbox and Office apps on tablets and phones, and will soon be accessible via the Web.

“In our mobile-first and cloud-first world, people need easier ways to create, share and collaborate regardless of their device or platform,” said Satya Nadella, CEO of Microsoft. “Together, Microsoft and Dropbox will provide our shared customers with flexible tools that put them at the center for the way they live and work today.”

“People around the world have embraced Office and Dropbox to empower the way they live and work today,” said Drew Houston, CEO and Co-founder of Dropbox. “Our partnership with Microsoft will make it easier than ever to collaborate seamlessly across these platforms, giving people the freedom to get more done.”

Dropbox and Microsoft users can now do the following:

• Access Dropbox from Office apps to get to their files and folders faster.
• Edit Office files directly from Dropbox and sync them across devices.
• Share new or edited files from the Office apps using simple Dropbox sharing functionality.

The functionality will first be included in the next updates to the Office apps for iOS and Android. The Web integrations between the Dropbox website and Office Online will be available in the first half of 2015. Dropbox will also make its application available on the Windows Phone and Windows tablet platforms in the coming months.

These capabilities will be available to all Office users with a Dropbox account. Dropbox for Business customers will need an Office 365 subscription. More information can be found by visiting the Dropbox blog and the Office blog.

Kodak Alaris launches KODAK CapturePro Software v5.0

Mid-to-large sized enterprises are always searching for ways to boost efficiency and productivity in information management. Scanning and extracting data for use in business processes and exporting information into repositories can be a productivity bottleneck, with serious implications on the cost of back-office operations and customer satisfaction. 

Source: Kodak Alaris.

"As organisations become increasingly dependent on e-business platforms to drive profitability, it’s clear that the remaining paper-based information must be managed more effectively,” said Harvey Spencer, President of Harvey Spencer Associates, a leading analyst firm in the capture software market. “The best way to do this is to convert paper to usable electronic information as fast as possible."

To address the increasing demand for fast, efficient capture solutions, Kodak Alaris has introduced KODAK CapturePro Software v5.0, software that enables businesses to enjoy greater accuracy, efficiency and cost effectiveness within their document scanning processes. Capture Pro Software v5.0 enables users to simplify scanning, automate indexing and enable users to streamline the process of transforming paper into information. Its advanced indexing capabilities automate data extraction and deliver critical information to enterprise content management (ECM) systems and Microsoft SharePoint, as well as business applications.

“With Capture Pro Software v5.0, Kodak Alaris continues to make it quick and easy for end users to scan documents and index information, helping businesses save costs and improve productivity,” said Spencer.

Capture Pro Software has proven impact in many business applications. Examples include:

· A government department that digitises client records in different locations. Case workers can now access records faster, provide better customer service and reduce the risk of fraud.

· A healthcare provider eliminated manual indexing and improved accuracy in the management of patient records. Pertinent data including patient name, ID, time, and reason for visit are now auto-filed in forms. The result is lower costs and error rates, smarter resource allocation and improved patient care.

· A service bureau uses drag-and-drop optical character recognition (OCR) on specific client data to check the database and reduce data entry time by 50%. Capture Pro Software is enhancing the accuracy of data entry by eliminating the need to manually key in data twice.

“Our customers can be found in literally any vertical and horizontal paper-based business application. They use Capture Pro Software to turn documents into shareable, searchable data across their organisation,” said Susheel John, Managing Director, Document Imaging, Kodak Alaris Asia Pacific. 

“With each version, we have enhanced the functionality to address the changing demands of information capture. Based on valuable feedback from our Voice of the Customer programme, we have made a number of improvements in Capture Pro v5.0, including a simpler user interface and several productivity enhancements.”

Key new features in Capture Pro v5.0 include:

· A quick start user interface that allow users to initiate a scan job with a single click. The GUI is more intuitive and eliminates the learning curve for knowledge workers who only occasionally use a scanner.

· Support for Windows 8.1 

· Expanded support of new scanners from Kodak Alaris, as well as additional third-party scanners.

Capture Pro Software earned a 2014 Summer Pick Award from Buyers Laboratory LLC (BLI), the world's leading independent evaluator of document imaging hardware and software, in the document imaging solutions category. BLI cited Capture Pro’s breadth of functionality and ease as key selling points, plus the Optical Mark Recognition (OMR) feature, which accurately indexed checkboxes on every test document that BLI evaluated.

For a free trial of KODAK Capture Pro Software v5.0, please visit kodakalaris.com/go/capturepronews.