1 June 2016

Grab for Work helps companies manage transport expenses

  • Grab for Work enables human resource (HR) and finance professionals to manage business transport expenses efficiently, enjoy payment flexibility and set ride policies
  • Full integration with Concur to reduce time on claims reimbursement
Grab, the Southeast Asian ride-hailing company, has launched Grab for Work, a free transport expense management solution designed for business users across Southeast Asia. Grab for Work offers business leaders, line managers, human resource (HR) and finance professionals across small and medium enterprises (SMEs)* and multinational corporations (MNCs) a more productive way to manage their organisation’s transport spending.

Grab for Work was beta tested and developed with inputs from more than 150 companies across the region, and is currently in use by more than 150 companies across Southeast Asia, including Chope Group (Singapore), Park Hotel Group (Singapore), Rainmaker Labs (Singapore), Yesboss (Indonesia) and Malaysian Airlines (Malaysia).

“Companies should focus resources on business growth and serving their customers. We see an opportunity to provide an end-to-end transport solution for companies – to help them modernise and streamline their transport expense management processes through our technology platform. From rides to receipts to reimbursements, Grab for Work offers a seamless user experience and enables HR and finance departments to save time on managing day-to-day corporate transport expenses,” said Anthony Tan, CEO and Co-Founder, Grab.

Rides booked with Grab can be tagged as business rides and assigned to corporate groups within the Grab app. All rides would be synced to the Grab for Work web portal, which is a single tool for businesses to organise and oversee employees’ travel. Features include:
Track and manage travel expenses by cost-centres, departments and project teams
Use the groups feature to sort ride statements, and enjoy the flexibility of assigning different payment modes by groups or individuals. Keep track of specific group travel by scheduling automated weekly or monthly reports to be sent to your work email.

Set preferred corporate payment options
Provide flexible payment options to employees, including automatic charging to corporate credit cards or allowing the use of e-vouchers, personal credit cards or cash.

Set and enforce ride policies
Company executives can manage travel expenditure by setting ride policies to regulate when and where employees are allowed to claim for business travel, based on set locations, times and days. For example, policies can be set to cater for business meetings or late night rides.

Reduce paperwork
Rides booked through the Grab app will be automatically consolidated in the Grab for Work portal in real-time, complete with ride information including the employee name, travel date and time, pickup and dropoff location, fleet type and selected payment mode. This removes the usual pain points of manual processes, such as scanning receipts and penning down trip details.

The Grab for Work portal is also available for free to all Grab users, enabling them to:

Separate business and personal rides
Tag rides as business or personal using the Grab app. All rides booked through the Grab app are automatically updated and categorised in the Grab for Work portal.

Consolidate receipts for reimbursement
Employees can download e-receipts of all completed rides using the Grab for Work portal. The search function makes it easy for business users to download a history of past business rides whenever needed.

“By leveraging technology, Grab for Work effectively answers the need for greater efficiency in administrative processes, especially in complex operating environments such as the hospitality industry. With this innovative solution, we expect meaningful time savings for our associates, which would translate to higher productivity levels and allow more effective deployment of our human capital,” says Elaine Toh, Group Human Resource Director of Park Hotel Group.

Source: Grab. The employee experience.
Source: Grab. The employee experience.

Grab for Work is fully integrated with Concur, an expense management platform. Concur users who travel with Grab can look forward to faster expense reimbursement; their Grab e-receipts will be automatically synced to Concur, removing the need to scan and upload receipts.

“Connecting effortlessly with leading transportation apps makes it easy for our clients. The partnership with Grab is important to our Southeast Asia market and we’re thrilled to welcome them as a Concur App Center partner,” said Madanjit Singh, Managing Director, South East Asia at Concur.


Grab for Work is now available to corporate customers in the six countries that Grab operates in: Singapore, Indonesia, the Philippines, Malaysia, Thailand and Vietnam. In Indonesia, companies can opt for the monthly direct billing option, where companies issue company codes to employees, and are invoiced monthly for business rides. Sign up